17 May

Receptionist Cum Admin Assistant Jobs Vacancy in Jams Solutions Dubai

Position
Receptionist Cum Admin Assistant
Company
Jams Solutions
Location
Dubai DU
Opening
17 May, 2018 1 day ago

Jams Solutions Dubai urgently required following position for Receptionist Cum Admin Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Receptionist Cum Admin Assistant Jobs Vacancy in Jams Solutions Dubai Jobs Details:

Receptionist Cum Admin Assistant Urgent Opening Vacancy in Dubai

Key Responsibilities:
Serves clients and visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of their arrival; maintains security and telecommunications systems.

Maintain a high standard of tidiness and order in the reception area and meeting rooms always, including newspapers, magazines and research collateral.

Answer the telephone board lines promptly in a polite and clear manner so that inquiries are dealt with efficiently and put through to the appropriate individual.

Make full and accurate notes of relevant telephone conversations and ensure that they are actioned or passed on to the appropriate colleague without delay.

Update and circulate the extension list, make/arrange changes to the telephone system and voicemail (e.g. bank holidays/weekends, new starters etc.) when required.

Coordinating and arranging meetings.

Releases Purchase Order and carry out the best vendor rating on a periodic basis.

Creates Vendor registration.

Circulates of telephone bills to the respective employees and collects them back from employees.

Makes necessary travel arrangements for the staff, including Air tickets, hotel reservations, car rentals, restaurant table bookings etc. as and when needed.

Coordinating with Printers and arranging business cards for the office staff as per requirement

Coordinate with the Insurance providers and assist employees with the claims.

Partner with local hotels for corporate rates.

Organizing Town halls and events.

Working with IT and local service provider to continually check for better telephone plans.

Prepare airway bills and courier documents / materials as and when required.

Coordinate with building maintenance team for assistance / repairs of office premises.

Order and distribute office stationary and maintaining inventory.

Assist Human Resources department as and when needed.

Provides office services by complying with Company's administrative systems, procedures, policies when undertaking administrative tasks.

Works with the Company's Group systems and procedures to comply with record keeping systems.

Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment inventories.

Provides information by answering questions and requests.

Maintains the office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.

Sorts and distributes incoming email and Faxes to clients and staff

Receiving P.O. Box mails/Couriers and distributing the same

Maintaining incoming / Outgoing Courier receipts and tallying the same with the monthly invoices

Uses a variety of software packages, including Microsoft Word, Outlook, Power Point, Excel, and Company's Group CRM to produce correspondence, documents, maintain presentations, records, spreadsheets, and databases

Required Qualifications, skills, and experience:
Bachelor’s degree in any field.

2 to 4 years of Experience handling Office Admin cum Receptionist Role.

Excellent communication skills

Proficient in MS office

Competencies:
Customer service oriented.

Problem solver

Quick learner.

Excellent team player with positive attitude.

Self-motivated.

Able to work under pressure.

Able to work methodically, accurately, and neatly.

Very good oral and written communication skills.

Able to work as part of a team.

Neat personal appearance.

Interested candidates can send their CV


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