Secretary Jobs Vacancy in Alkar Llc Dubai
Alkar Llc Dubai urgently required following position for Secretary. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.
Secretary Jobs Vacancy in Alkar Llc Dubai Jobs Details:
A leading MEP company in Dubai requires urgently suitable candidates for the post of Secretary. Candidates who are interested for this position can send resume.
Attending meetings, taking minutes and keeping notes.
Ordering and maintaining stationery and equipment.
managing and maintaining budgets, as well as invoicing.
Devising and maintaining office systems.
Booking rooms and conference facilities.
using content management systems to maintain and update websites and internal databases.
liaising with staff in other departments and with external contacts.
organizing and storing paperwork, documents and computer-based information.
Photocopying and printing various documents, sometimes on behalf of other colleagues.
sorting and distributing incoming post and organizing and sending outgoing post.
liaising with colleagues and external contacts to book travel and accommodation.
screening phone calls, enquiries and requests, and handling them when appropriate.
meeting and greeting visitors at all levels of seniority.
organizing and maintaining diaries and making appointments.
dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
devising and maintaining office systems, including data management and filing.
arranging travel, visas and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
deputizing for the manager, making decisions and delegating work to others in the manager's absence.
Being involved in decision-making processes.
carrying out background research and presenting findings.
producing documents, briefing papers, reports and presentations.
organizing and attending meetings and ensuring the manager is well prepared for meetings.
Liaising with clients, suppliers and other staff.
carrying out specific projects and research.
responsibility for accounts report , petty cash flow and budgets.
taking on some of the manager's responsibilities and working more closely with management.
Experience in variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
Excellent communication skill.
Candidates with good team work skills preferred.