17 May

Office Manager Real Estate Jobs Vacancy in Company Dubai

Position
Office Manager Real Estate
Company
Company
Location
Dubai DU
Opening
17 May, 2018 7 days ago

Company Dubai urgently required following position for Office Manager Real Estate. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Office Manager Real Estate Jobs Vacancy in Company Dubai Jobs Details:

OFFICE MANAGER - REAL ESTATE
Dubai
GeneralDuties
1. Answer telephones and take messages
2. Welcome guests and offer drinks to office visitors
3. Operate scanners and photocopiers
4.Create documents, spreadsheets of lead allocations and listing allocations
5.Answer routine inquiries from clients, agents and brokers
6. Provide clerical support to agents and brokers during the sales process. This involves photocopying sales documents, populating forms and creating receipts and revising contracts
7. Populate the CRM system with new listings and updates to property listings - ensure no duplications and manage the publication of property adverts
8. Create an alarm in CRM to pop up 14 weeks before the renewal of each rental contract to remind the agent to tell the tenant to renew or give notice tothe landlord
9. Update the database daily with new listings, price change set according to directions from the agents - if an agent lists a property and details are missing, the Admin Assistant must chase the agent until populated
Marketing
1. Real estate administrative assistants perform marketing tasks to help sell homes and fill vacant rental properties. These tasks include:
2. Creating advertisements on Property Finder, Bayut and Dubizzle
3. Posting photos and videos of available properties on socialmedia and the website when requested
4. Producing brochures and flyers to introduce new agents, for hot properties, open houses, new project launches and relocation agents
5. Planning open house events, including:
6. Sunday: clean open house boards and replace12-4pm paper stickers
7. Tuesday: create flyer to post on sm and website
8. Thursday: change all adverts online and create OH list of properties for agents to refer to and update boardlist
9.Continue to send sms messages to clients when MC is not in the office
GeneralDuties
Real estate administrative perform general office duties.
1. Answer telephones and take messages
2. Welcome guests and offer drinks to office visitors
3. Operatescannersandphotocopiers
4. Manage the website content including off plan pictures, payment plans, videos and descriptions - liaise with developers to source quality visuals
5. Manage stationary orders including business cards, folders, advertising boards
6. Send 30 SMS messages daily to clientele to request properties
7. Manage the company safe and the contents - collect payments from agents via cheques and issue receipts
8. Assist agents with paperwork whenever required including receipts and invoices etc.
9. Manage sales and rentals files to ensure all paperwork is complete before payment is issued. Chase agents to ensure paperwork is filed if items are missing
10. Source office suppliers for medical insurance, annual leave planners, maps stationary etc
11. Manage the company accounts via the Xero Accounting system
12. Manage the company HR records and documents via the Beneple system
13. Co-ordinate with the company PRO to finalise visas and labour cards
14. Log and remind the payee regarding office invoices including DU, DEWA, mobiles, ETISALAT, Cleaning contractors,
15. Manage incoming leads and direct who is due for the next lead that comes into the office via an organized rota system
16. Manage incoming listings and direct who is due for the next lead that comes into the office via an organized rota system
17. Manage landlord rental payments
18. Manage files and information storage systems
19. Compile weekly and monthly leads and listings reports for the directors
20. Manage the Marketing Coordinator

Skills

RequiredSkills
  • Excellent computer skills are essential in this position, use word processing programs, MYCRM, spreadsheets, presentation software and graphic design programs.
  • Because this position may require the creation of brochures or flyers to showcase available properties, good writing skills are also important.
  • A real estate administrative assistant should also have strong organizational skills to manage time effectively according to work load.
  • Excellent computer skills are essential in this position, as real estate Administration Co-ordinators use MYCRM, word processing programs, spreadsheets, Beneple HR database, Xero VAT accounting program.

Office Manager - Real Estate
I-Talent



Job Description

OFFICE MANAGER - REAL ESTATE
Dubai
GeneralDuties
1. Answer telephones and take messages
2. Welcome guests and offer drinks to office visitors
3. Operate scanners and photocopiers
4.Create documents, spreadsheets of lead allocations and listing allocations
5.Answer routine inquiries from clients, agents and brokers
6. Provide clerical support to agents and brokers during the sales process. This involves photocopying sales documents, populating forms and creating receipts and revising contracts
7. Populate the CRM system with new listings and updates to property listings - ensure no duplications and manage the publication of property adverts
8. Create an alarm in CRM to pop up 14 weeks before the renewal of each rental contract to remind the agent to tell the tenant to renew or give notice tothe landlord
9. Update the database daily with new listings, price change set according to directions from the agents - if an agent lists a property and details are missing, the Admin Assistant must chase the agent until populated
Marketing
1. Real estate administrative assistants perform marketing tasks to help sell homes and fill vacant rental properties. These tasks include:
2. Creating advertisements on Property Finder, Bayut and Dubizzle
3. Posting photos and videos of available properties on socialmedia and the website when requested
4. Producing brochures and flyers to introduce new agents, for hot properties, open houses, new project launches and relocation agents
5. Planning open house events, including:
6. Sunday: clean open house boards and replace12-4pm paper stickers
7. Tuesday: create flyer to post on sm and website
8. Thursday: change all adverts online and create OH list of properties for agents to refer to and update boardlist
9.Continue to send sms messages to clients when MC is not in the office
GeneralDuties
Real estate administrative perform general office duties.
1. Answer telephones and take messages
2. Welcome guests and offer drinks to office visitors
3. Operatescannersandphotocopiers
4. Manage the website content including off plan pictures, payment plans, videos and descriptions - liaise with developers to source quality visuals
5. Manage stationary orders including business cards, folders, advertising boards
6. Send 30 SMS messages daily to clientele to request properties
7. Manage the company safe and the contents - collect payments from agents via cheques and issue receipts
8. Assist agents with paperwork whenever required including receipts and invoices etc.
9. Manage sales and rentals files to ensure all paperwork is complete before payment is issued. Chase agents to ensure paperwork is filed if items are missing
10. Source office suppliers for medical insurance, annual leave planners, maps stationary etc
11. Manage the company accounts via the Xero Accounting system
12. Manage the company HR records and documents via the Beneple system
13. Co-ordinate with the company PRO to finalise visas and labour cards
14. Log and remind the payee regarding office invoices including DU, DEWA, mobiles, ETISALAT, Cleaning contractors,
15. Manage incoming leads and direct who is due for the next lead that comes into the office via an organized rota system
16. Manage incoming listings and direct who is due for the next lead that comes into the office via an organized rota system
17. Manage landlord rental payments
18. Manage files and information storage systems
19. Compile weekly and monthly leads and listings reports for the directors
20. Manage the Marketing Coordinator

Skills

RequiredSkills
  • Excellent computer skills are essential in this position, use word processing programs, MYCRM, spreadsheets, presentation software and graphic design programs.
  • Because this position may require the creation of brochures or flyers to showcase available properties, good writing skills are also important.
  • A real estate administrative assistant should also have strong organizational skills to manage time effectively according to work load.
  • Excellent computer skills are essential in this position, as real estate Administration Co-ordinators use MYCRM, word processing programs, spreadsheets, Beneple HR database, Xero VAT accounting program.

Job Details

  • Job Location:
    Dubai, UAE
  • Company Industry:
    Real Estate
  • Requirements :
    Employer (Private Sector)
  • Job Role:
    Administration
  • Employment Status:
    Full time
  • Employment Type:
    Employee

Preferred Candidate

  • Career Level:
    Mid Career
  • Years of Experience :
    Min: 3 Max: 5
  • Residence Location:
    United Arab Emirates


Jobs Vacancy Related to Office Manager Real Estate:

17May

Office Manager Real Estate Jobs Vacancy in Company Dubai. Company Dubai opening great career opportunity and jobs vacancy for Office Manager Real Estate position. This jobs vacancy will be open for new jobs applicant starting for 17 May, 2018. OFFICE MANAGER - REAL ESTATE. Real estate administrative perform general office duties. Real estate administrative assistants perform marketing tasks to help... ... Continue reading -->


20Apr

Office Manager Jobs Vacancy in Aishame Com Dubai. Aishame Com Dubai opening great career opportunity and jobs vacancy for Office Manager position. This jobs vacancy will be open for new jobs applicant starting for 20 Apr, 2018. Previous experience working within Property or Real Estate is highly desirable. We are looking for experienced and talented Office Manager for our firm ,... ... Continue reading -->


22May

Office Manager Jobs Vacancy in Italent Dubai. Italent Dubai opening great career opportunity and jobs vacancy for Office Manager position. This jobs vacancy will be open for new jobs applicant starting for 22 May, 2018. Office Manager - Must have Real Estate Experience Responsibilities:. Excellent computer skills are essential in this position, as real estate Administration... ... Continue reading -->


07May

Area Sales Manager Jobs Vacancy in Black Grey Dubai. Black Grey Dubai opening great career opportunity and jobs vacancy for Area Sales Manager position. This jobs vacancy will be open for new jobs applicant starting for 07 May, 2018. Reporting to senior managers. Black & Grey HR is recruiting for one of the premium real estate brokerage company in Dubai.... ... Continue reading -->


18May

Real Estate Manager Jobs Vacancy in Dnetworked Dubai. Dnetworked Dubai opening great career opportunity and jobs vacancy for Real Estate Manager position. This jobs vacancy will be open for new jobs applicant starting for 18 May, 2018. Real Estate Manager Vacancy, We are urgently looking for an experienced and talented Real Estate Manager for our firm, location Dubai.... ... Continue reading -->